How to learn to plan so you can get everything done
Posted: Thu Jan 02, 2025 10:44 am
How can you manage to study, communicate with friends, play sports, develop and grow professionally if there are only 24 hours in a day?
Learn to use the main time management tool – planning. Proper planning is the ability to create a simple and compact overview of tasks, allowing you to remember the right things at the right time.
What tool to choose for this? Traditional paper diaries, calendars and planners in gadgets, stickers, mind maps or boards? Choose what suits your tasks and is convenient for you personally. The main thing is that the tasks should be written down, because what is not written down does not exist.
Let's look at different types of tasks and the tools that are bahamas phone number lead suitable for recording them. Time management experts distinguish 3 types of tasks: hard, flexible and budgeted.
Hard tasks are tied to a specific time. "Webinar at 3:00 PM," "Interview with an employer at 6:00 PM" are examples of such tasks. As soon as the time of the event becomes known, enter it into an electronic calendar or planner. Remember that hard tasks cannot be scheduled closely to each other; allow time for unforeseen circumstances.
Flexible tasks do not have a precise time of execution, but they are the ones that most need to be recorded correctly. "Pay for the Internet!", "Get a certificate from the study department" - these are examples of flexible tasks. What tools can be used to record flexible tasks?
Checklists are simple lists of tasks, such as a checklist for applying to graduate school, a list of questions for an interview, or a list of office supplies for the new school year. A checklist reduces the risk of forgetting something, gives you an agenda without being tied down by a rigid plan, and helps you prioritize. Checklists are useful if you need to delegate a task to someone: a list of office supplies can be sent to someone going to the store, or a plan for preparing for a trip can be sent to everyone on your team.
Two-dimensional tables are convenient for planning regular tasks and monitoring their implementation. For example, you decided to watch a film in a foreign language once a week, run in the morning twice a week, and take an online lesson of the ConsultantPlus training course every day. Make a table like the one in the picture and mark the completion of tasks in it. Such tables will also help with boring, routine tasks that do not inspire you (see our article “How to solve boring tasks?” ).
Learn to use the main time management tool – planning. Proper planning is the ability to create a simple and compact overview of tasks, allowing you to remember the right things at the right time.
What tool to choose for this? Traditional paper diaries, calendars and planners in gadgets, stickers, mind maps or boards? Choose what suits your tasks and is convenient for you personally. The main thing is that the tasks should be written down, because what is not written down does not exist.
Let's look at different types of tasks and the tools that are bahamas phone number lead suitable for recording them. Time management experts distinguish 3 types of tasks: hard, flexible and budgeted.
Hard tasks are tied to a specific time. "Webinar at 3:00 PM," "Interview with an employer at 6:00 PM" are examples of such tasks. As soon as the time of the event becomes known, enter it into an electronic calendar or planner. Remember that hard tasks cannot be scheduled closely to each other; allow time for unforeseen circumstances.
Flexible tasks do not have a precise time of execution, but they are the ones that most need to be recorded correctly. "Pay for the Internet!", "Get a certificate from the study department" - these are examples of flexible tasks. What tools can be used to record flexible tasks?
Checklists are simple lists of tasks, such as a checklist for applying to graduate school, a list of questions for an interview, or a list of office supplies for the new school year. A checklist reduces the risk of forgetting something, gives you an agenda without being tied down by a rigid plan, and helps you prioritize. Checklists are useful if you need to delegate a task to someone: a list of office supplies can be sent to someone going to the store, or a plan for preparing for a trip can be sent to everyone on your team.
Two-dimensional tables are convenient for planning regular tasks and monitoring their implementation. For example, you decided to watch a film in a foreign language once a week, run in the morning twice a week, and take an online lesson of the ConsultantPlus training course every day. Make a table like the one in the picture and mark the completion of tasks in it. Such tables will also help with boring, routine tasks that do not inspire you (see our article “How to solve boring tasks?” ).